Managing Classes

Once a class has been created, Nimbu provides a set of tools for keeping its details accurate, reusing its structure for new cohorts, archiving it when delivery is complete, and recording internal context that is visible only to your team. This article covers each of these day-to-day class management tasks.

What's Covered in This Article

This article explains how to edit and manage existing classes across their full lifecycle.

Editing Class Details: How to update a class's name, dates, trainer, and other configuration after it has been created.
Duplicating a Class: How to copy an existing class as a starting point for a new cohort.
Deactivating: How to close a class when delivery has ended and what this means for student access.
Internal Notes: How to add and manage private notes visible only to administrators and trainers.

Who can do this: Administrators and Trainers with Class Management permissions can edit class details and add internal notes.

Editing Class Details

Class details can be updated after a class has been created, though some fields become restricted once a class is Active to protect enrolled student records.

To edit a class:

Navigate to Classes in the left-hand sidebar and open the class you want to update.
Click the Edit button in the top-right area of the class view.
Update the relevant fields, such as the class name, class code, date range, assigned trainer, or internal note.
Click Save to apply your changes.

What Can Be Edited and When

Field	Pending	Active	Inactive
Class Name	Yes	Yes	No
Class Code	Yes	Yes	No
Date Range	Yes	Yes	No
Assigned Trainer	Yes	Yes	No
Course	Yes	No	No
Internal Note	Yes	Yes	Yes

Note: The course linked to a class cannot be changed once the class is Active. If the wrong course was selected, deactivate the class and duplicate it with the correct course applied, or create a new class from scratch.

Duplicating a Class

Duplicating creates a copy of an existing class - carrying over its configuration, unit structure, and settings - as a starting point for a new cohort. Student enrolments are not copied; the duplicate begins as an empty class ready to be populated.

This is useful when you run the same course repeatedly across different intakes, locations, or date ranges and want to avoid reconfiguring each class from scratch.

To duplicate a class:

Navigate to Classes in the left-hand sidebar.
Locate the class you want to copy in the registry.
Click the duplicate icon on the right side of the class row.
A copy of the class is created with the same configuration and unit structure.
Open the duplicate and click Edit to update the class name, date range, trainer assignment, and any other details specific to the new cohort.
Add students and activate the class when ready.

Tip: Duplicating is the recommended approach when setting up recurring intakes of the same course. It preserves your unit customisations and class-level settings, saving significant setup time compared to creating a new class from scratch.

Deactivating a Class

When a class's training delivery period has ended, it should be deactivated to close student access and move the class to an Inactive state. Deactivating does not delete any data - all student progress, assessment results, and submission history are retained indefinitely for compliance and AVETMISS reporting purposes.

To deactivate a class:

Open the class from the Classes registry.
Click the kebab menu (⋮) in the top-right corner of the class view.
Select Deactivate from the dropdown.
Confirm the action when prompted.

The class status will update to Inactive and students will immediately lose access to the class and its content.

What Happens After Deactivation

Students can no longer access the class, view content, or submit work.
All progress records, results, and marking data are preserved.
The class remains visible to administrators and trainers in the Classes registry, filtered under Inactive.
The class can be duplicated to create a new cohort based on the same structure.

Important: If students are mid-assessment when a class is deactivated, any work that has not yet been submitted will not be automatically submitted. If you need to give students time to complete outstanding work, ensure all submissions are finalised before deactivating.

Internal Notes

Internal notes allow administrators and trainers to record context about a class that is relevant for your team but not appropriate to surface to students. Notes are visible only to staff with access to the class - they are never shown to students.

What is a Class?
Creating a Class (Happy Path)