How to Add, Use, and Remove the Zoom

Nimbu's Zoom integration allows trainers to create and manage live online sessions, including Meetings and Webinars which are directly within the LMS, without switching between platforms. Once connected, Nimbu automatically generates Zoom invite links and distributes them to enrolled students.

What's Covered in This Article

This article explains how to set up and manage the Zoom integration end-to-end:

Connecting Zoom to Nimbu: How admins link a Zoom account via Other Integrations
Creating webinars from the Webinars page: Setting up a Zoom directly from Webinar
Creating webinars from within a Class: Creating and attaching a Zoom session directly to a specific class
Disconnecting Zoom: How to remove the integration and what to expect afterwards

Terminology

An explanation of the terminology used within this document:

Admin (Administrator): A user role with high-level permissions, including managing RTO settings, integrations, and user roles.
Trainer: A user role with permissions to manage classes and students, including creating and hosting webinars.
Webinar: A live online session hosted and managed within Nimbu LMS, including Embed External and Zoom.
Meeting (Zoom type): A collaborative Zoom session designed for full participant interaction.
Webinar (Zoom type): A broadcast-style session where the host and designated panelists present to view-only attendees
Waiting Room: A security feature that holds participants in a virtual staging area until the host or co-host manually admits them, preventing unauthorized access. This allows trainers to verify students before they join the session.
RTO Settings: Organisation-level configuration options accessible by administrators.
Other Integrations: The section within Nimbu Settings where third-party platform connections, including Zoom, are managed.

Connecting Zoom to Nimbu

This section explains how an admin connects a Zoom account to the platform. Once connected, the integration enables trainers to create Zoom-hosted sessions directly from Nimbu, with invite links generated automatically.

Who can do this: Administrators with the "Can edit integrations" permission, managed under Admin Permissions > RTO Settings.

Prerequisites

Before connecting Zoom, ensure the following:

The admin account has the "Can edit integrations" permission enabled. This is managed under Admin Permissions > RTO Settings in the user management area.
A valid Zoom account is available for connection.

How It Works

From the Nimbu dashboard, click the Settings icon at the bottom of the left sidebar.
In the Settings menu, navigate to Integrations > Other Integrations.

Locate the "Connect to your Zoom Account" card and click Connect Now.

You will be redirected to the Zoom sign-in page. Enter your Zoom credentials to log in.
A Zoom permissions screen will appear listing the access rights Nimbu LMS requires, including the ability to create, view, and manage meetings and webinars, view user settings, and access Zoom content data such as messages, transcriptions, and poll responses.
Click Allow to grant the required permissions and complete the connection.

Result: The Other Integrations page will confirm "Zoom Connected!" and display the connection date and the linked email address. You can now create Zoom webinars directly from the Webinar page and add them to a Class with ease.

Creating and Managing Webinars

Once Zoom is connected, trainers can create webinars in two ways. Both methods produce the same result - a Zoom session linked to Nimbu and accessible to enrolled students.

Who can do this: Trainers with Webinar Management permission who are assigned to the relevant class or webinar.

Before you begin: Confirm that an admin has successfully connected a Zoom account via Other Integrations. If Zoom is not connected, the Zoom option will not appear in the webinar setup form.

Disconnecting Zoom

To remove the Zoom integration from Nimbu:

Click the Settings icon at the bottom of the left sidebar.
Navigate to Integrations > Other Integrations.
On the Zoom Connected card, click Log out next to the connected email address.

Result: The Zoom account is unlinked from Nimbu immediately. While previously created webinars are not deleted and cloud recordings/ reports remain accessible via your Zoom Web Portal, new sessions cannot generate Zoom links until an account is reconnected. Please note that existing links already distributed to students may lose synchronisation features with the LMS once the connection is terminated.

Important Notes

Only one Zoom account can be connected to Nimbu at a time. To switch accounts, disconnect the current one and reconnect with the new credentials.
The webinar session type (Meeting or Webinar) cannot be changed after publishing. Plan your session type before publishing.
Changes made directly in the Zoom app or Zoom portal will not sync back to Nimbu. Always manage session settings from within Nimbu to ensure consistency.
If your Zoom plan does not include the Webinar feature, only the Meeting option will be available.
Always verify the correct timezone when scheduling sessions. Selecting the wrong timezone will result in students receiving incorrect invite times.
The "Display Complete button for students" setting is recommended when Zoom does not automatically report completion data back to Nimbu. This ensures student progress is recorded for unit completion tracking.

Related Articles:

Create and Manage Webinars